2019 Region 11 Convention March Update

Dates: May 2, 2019 through May 5, 2019

ASSISTING CHORUS:
Lady Luck Showtime, 2018 Region 11 Chorus Champions


CONVENTION COMMITTEE


IMPORTANT INFORMATION FOR EVERYONE!

2019Changes <—- Everyone should read this important information! NEW!

 

CONTEST FORMS

Deadline for all forms is April 1 unless otherwise indicated.

Quartet Forms
Chorus Forms
General Information

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SCHEDULE OF EVENTS

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THURSDAY NIGHT BRIEFING (Choruses and Quartets)

The Chorus and Quartet Briefing will be held in the DoubleTree Bar/Lounge on Thursday evening, starting at 7:00pm.

CHORUSES
  • All TC/Presidents and Directors are asked to attend this briefing.
  • If you have any additions or deletions to the list of competing members that you submitted by April 1, please bring 2 copies of the amended Competing Members Verification Form and the re-signed cover sheet to the Briefing.
  • The Assisting Chorus will provide large gift bags at the Briefing for you to share little tokens/cards with your favorite quartet competitors. FYI – there will NOT be gift bags for choruses.
QUARTETS
  • Please plan to have at least one member of your quartet – or a representative of your choice – attend the briefing.
  • The Assisting Chorus will provide large gift bags at the Briefing for you to share little tokens/cards with your favorite quartet competitors. FYI – there will NOT be gift bags for choruses.

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ORDER OF APPEARANCE (Quartets)

  • Kopacetik
  • Kaboom!
  • On the Run
  • Clueless
  • Serendipity withdrawn
  • Vixen
  • Nuance
  • The Accidentals
  • Hot Topic
  • Gotta Sing!
  • CALYPSO
  • Troubadour
  • 4 Joy
  • SwingTime

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ORDER OF APPEARANCE (Choruses)

  • Golden Sands (evaluation)
  • Bakersfield Blend (evaluation)
  • CelebrityCity
  • RiverOaks
  • ChannelAire
  • Santa Monica
  • Agoura Hills Harmony
  • Verdugo Hills
  • Tri City Sound
  • Voices United (open division)
  • L.A. South Towns Show (open division)

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NOTES for OPEN DIVISION Competitors        

If you are planning to use props during your performance, you must bring them to the backstage area on FRIDAY morning between 9:00-10:00am. Props may not be dropped off on Saturday morning. Any props not delivered on Friday must be carried with you on the bus and through the pattern. There will be a microphone on a stand stage left and stage right, in addition to the quartet microphones at center stage. Contestants can take the stand mics off the stands, but must return them to the stand(s)  before leaving the stage. NOTE: The Open Division mics will remain on the stage while International Division competitors are singing, but will be turned off.

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MIC TESTING CHORUS NEEDED ON FRIDAY

The region and judges need your help with the mic testing on Friday morning at 9:00 in the auditorium lobby. Bring your friends and be part of the large chorus as the judges and technicians set the sound. This is a good time for singers to hear what the stage sounds like from the risers, and also for competing directors to hear the sound of the mic testing chorus from various places on stage before contest.

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HOSTESS BRIEFING

Hostesses will be assigned to the lobby and loading areas of each hotel to assist competitors to vans/buses as they begin the traffic pattern. At the Convention Center, competitors will be met by another hostess who will guide them through the backstage areas. If your Chorus or Quartet wishes to have a “Personal Hostess” to accompany you through the entire traffic pattern, you must provide one of your own (it could be a member of your chorus, a sister, a mother, a coach, etc.). If you choose this option, please complete the appropriate Needs Assessment Form and return it by the deadline. It is imperative that your “Personal Hostess” be notified of the time/place of the Hostess Briefing, which he/she MUST attend.

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CHORUS RISER CHAIRS – Drop off on Friday only        

If you are planning to use a riser chair during your performance, you must bring it to the backstage area on FRIDAY morning between 8:00-9:00am. Chairs may not be dropped off on Saturday morning.

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MASS SING – Friday afternoon!       

Let’s kick off the weekend with a fun MASS SING on the steps in front of the Convention Center. Join your Region 11 friends to sing a few great songs together just before the Quartet Contest!

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QUARTET SHELL

The region will be using the shell again this year This means quartets will not be able to enter the stage from the middle curtain – you will enter from stage Right (near the podium).

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PURSES IN THE TRAFFIC PATTERN

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CHORUS PHOTOS ON STAGE

Choruses will have their official contest photo taken on stage again this year. Please remember to plan a pose in advance that you can get into quickly with everyone visible!

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JUDGING PANEL

Sound – Dale Syverson
Music – Jana Gutenson
Expression – Marcia Pinvidic (Panel Chair)
Showmanship – Lisa Greenough
Panel Secretary – Cammi MacKinlay

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PERSONAL PITCHES

Click here to order and pay for your Personal Pitch(es): www.sairegion11.org/personal-pitches/

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WEBCAST

Our 2019 Quartet and Chorus Contests and the Parade of Champions will be webcast again this year! Watch the R11NG for more information as plans are finalized! The live webcast is supported by donations. To view the archived webcast after Contest weekend, there will be a charge of $25.

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WINNERS’ CIRCLE QUARTET RECEPTION

The Region 11 Winners’ Circle will hold a reception for all competing quartets hosted by our 2018 Regional Champions, Troubadour. More specific details on this reception will be sent to all competing quartets.

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RETURN OF TROPHIES        

If your chorus/quartet earned a traveling trophy or plaque at last year’s Contest, it is time to bring them back so they can be presented to this year’s winner. Please contact Awards Chair Barbara McClinton at bemcclinton@verizon.net to make arrangements to get the trophy to her on Friday morning between 9:00 and 9:30 at the awards table on the Rabobank stage. Please be sure your trophy is polished and has been engraved with your name.

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HAVE TO WITHDRAW FROM THE CONTEST?

In the event your chorus or quartet needs to withdraw from the competition prior to the weekend,  you must contact Music Services at International Headquarters in writing (emails are acceptable). International Headquarters will notify the Region 11 of your withdrawal. If you must withdraw once the weekend begins, please contact the Region 11 Competition Coordinator ASAP (Suzanne Lunak).


HOUSING

For questions about Housing, contact Housing Chair Colleen McCormick: region11housing@yahoo.com

Deadline #1 – January 25 (list of rooms/roommates only)
Deadline #2 – March 1 (all money due)
** Chorus Housing Chairs – please download the Excel spreadsheet here: R11_Housing_Form_Contest2019_Jan1
  • Region 11 members and their guests must sign up for housing with your chorus. If you are a guest not affiliated with a Region 11 chorus, please contact Housing Chair Colleen McCormick for room reservation information: region11housing@yahoo.com
  • Don’t forget that the Quartet and Chorus Briefing is on Thursday night at 7:00p for all competing quartets and chorus Directors and Presidents/TCs.
  • Check-in time at the hotels is 3:00p. If you think you may need a room on Friday before 3:00p, it is recommended that you arrive on Thursday night.
  • CREDIT CARDS – Giving the hotel a credit card will put a $50/day hold on your card (this is standard practice). If you don’t charge anything to your card, the hold will come off your card within 5-7 days after checkout.
  • DEBIT CARDS – The $50/day will be deducted immediately from your account. Unused amounts will be refunded.
  • CANCELLATIONS – If you need to cancel a room or a room night, you can get a refund if you cancel prior to 30 days before your arrival date. This is a Region 11 policy that supersedes the hotel cancellation policy due to contractual obligations with the hotel. If you need to cancel after that 30-day window, you will be charged for one night. Cancellations within 24 hours of arrival will be subject to a two-night charge. ALL CANCELLATIONS (or changes) MUST BE MADE THROUGH THE REGION 11 HOUSING CHAIR.
**** HOUSING POLICY ****
Any COMPETITOR choosing to stay at a hotel other than the DoubleTree or the Courtyard Marriott will be assessed a $50 fee. Names will be cross-checked with the List of Competitors, and invoices sent for those staying offsite. Unpaid assessments could jeopardize your chorus or quartet’s good standing with the region and jeopardize your eligibility to compete.

For questions about Housing, contact Housing Chair Colleen McCormick: region11housing@yahoo.com


ALL-EVENT TICKETS and SINGLE-EVENT TICKETS

REGISTRATION IS NOW CLOSED.

To register, contact Registration Chair Cynthia Howlett: region11registration@yahoo.com






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