Region 11 Convention – Bulletin 2

Region 11 Convention & Competition

Dates: March 26, 2020 through March 29, 2020

IMPORTANT DEADLINES

  • Week of February 17 – FORMS sent to all competitors
  • Friday, March 6 – ALL COMPETING FORMS due (will be sent out in February)
  • Thursday, March 26 – BRIEFING – Quartets members, Chorus Directors and Presidents/TCs
  • Friday, March 27 – QUARTET CONTEST
  • Saturday, March 28 – CHORUS CONTEST
  • Sunday, March 29 – Sunday Brunch

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CONVENTION COMMITTEE

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CONTEST FORMS

Deadline for all forms is MARCH 6 unless otherwise indicated.

All forms are fillable PDFs, unless otherwise indicated. If you need the Excel versions, contact Debbie Curtis: curtisnotes2@icloud.com

Quartet Forms
Chorus Forms
General Information

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SCHEDULE OF EVENTS

Weekend_Schedule_Feb13

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ORDERS OF APPEARANCE

Region 11 Choruses

Region 11 Quartets

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THURSDAY NIGHT BRIEFING (Choruses and Quartets)

The Chorus and Quartet Briefing will be held on Thursday evening, starting at 7:00pm.

CHORUSES
  • All TC/Presidents and Directors are asked to attend this briefing.
  • If you have any changes to the list of competing members that you previously submitted, please bring 2 copies of the amended List of Competing Members Form and the re-signed cover sheet to the Briefing.
  • The Assisting Chorus will provide large gift bags at the Briefing for you to share little tokens/cards with your favorite quartet competitors. FYI – there will NOT be gift bags for choruses.
QUARTETS
  • Please plan to have at least one member of your quartet – or a representative of your choice – attend the briefing.
  • The Assisting Chorus will provide large gift bags at the Briefing for you to share little tokens/cards with your favorite quartet competitors. FYI – there will NOT be gift bags for choruses.

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NOTES for OPEN DIVISION Competitors        

If you are planning to use props during your performance, you must bring them to the backstage area on FRIDAY morning between 9:00-10:00am. Props may not be dropped off on Saturday morning. Any props not delivered on Friday must be carried with you on the bus and through the pattern. There will be a microphone on a stand stage left and stage right, in addition to the quartet microphones at center stage. Contestants can take the stand mics off the stands, but must return them to the stand(s)  before leaving the stage. NOTE: The Open Division mics will remain on the stage while International Division competitors are singing, but will be turned off.

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MIC TESTING CHORUS NEEDED ON FRIDAY

The region and judges need your help with the mic testing on Friday morning at 9:00 in the auditorium lobby. Bring your friends and be part of the large chorus as the judges and technicians set the sound. This is a good time for singers to hear what the stage sounds like from the risers, and also for competing directors to hear the sound of the mic testing chorus from various places on stage before contest.

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HOSTESS BRIEFING

Hostesses will be assigned to the lobby and loading areas of each hotel to assist competitors to vans/buses as they begin the traffic pattern. At the Convention Center, competitors will be met by another hostess who will guide them through the backstage areas. If your Chorus or Quartet wishes to have a “Personal Hostess” to accompany you through the entire traffic pattern, you must provide one of your own (it could be a member of your chorus, a sister, a mother, a coach, etc.). If you choose this option, please complete the appropriate Needs Assessment Form and return it by the deadline. It is imperative that your “Personal Hostess” be notified of the time/place of the Hostess Briefing, which he/she MUST attend.

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CHORUS RISER CHAIRS – Drop off on Friday only        

If you are planning to use a riser chair during your performance, you must bring it to the backstage area on FRIDAY morning between 8:00-9:00am. Chairs may not be dropped off on Saturday morning.

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MASS SING – Friday afternoon!       

Let’s kick off the weekend with a fun MASS SING on the steps in front of the Convention Center. Join your Region 11 friends to sing a few great songs together just before the Quartet Contest!

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QUARTET SHELL

The region will be using the shell again this year This means quartets will not be able to enter the stage from the middle curtain – you will enter from stage Right (near the podium).

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PURSES IN THE TRAFFIC PATTERN

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JUDGING PANEL

Sound – Dixie Dahlke
Music – Jana Gutenson
Expression – Vickie Maybury (Panel Chair)
Showmanship – Judy Pozsgay
Panel Secretary – Linda Gummerson

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PERSONAL PITCHES

Click here to order and pay for your Personal Pitch(es): www.sairegion11.org/personal-pitches/

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WEBCAST

Our Quartet and Chorus Contests and the Parade of Champions will be webcast again this year! Watch the R11NG for more information as plans are finalized! The live webcast is supported by donations. To view the archived webcast after Contest weekend, there will be a charge of $25.

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WINNERS’ CIRCLE QUARTET RECEPTION

The Region 11 Winners’ Circle will hold a reception for all competing quartets hosted by our 2019 Regional Champions, SwingTime. More specific details on this reception will be sent to all competing quartets.

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RETURN OF TROPHIES        

If your chorus/quartet earned a traveling trophy or plaque at last year’s Contest, it is time to bring them back so they can be presented to this year’s winner. Please contact Awards Chair Barbara McClinton at bemcclinton@verizon.net to make arrangements to get the trophy to her on Friday morning between 9:00 and 9:30 at the awards table on the Rabobank stage. Please be sure your trophy is polished and has been engraved with your name.

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HAVE TO WITHDRAW FROM THE CONTEST?

In the event your chorus or quartet needs to withdraw from the competition prior to the weekend,  you must contact Music Services at International Headquarters in writing (emails are acceptable). International Headquarters will notify the Region 11 of your withdrawal. If you must withdraw once the weekend begins, please contact the Region 11 Competition Coordinator ASAP (Suzanne Lunak).

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RISERS – ALTERNATE – 8 sections, no inverted center

ALL choruses will be using the Alternate Riser Configuration again this year:  8 sections of 6-ft. risers and 4 steps with back railing. NO inverted center riser.

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CHANGES TO NAME / CONTACT INFORMATION

If you, your quartet, chorus, or director have changed names or contact information in the past year, be sure to notify International Headquarters immediately so Contest Entry Forms go to the correct person. Choruses and quartets should list both names on the Contest Entry Form.

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HOUSING

  • Check-in time at the hotels is 3:00p.
  • CREDIT CARDS – Giving the hotel a credit card will put a $50/day hold on your card (this is standard practice). If you don’t charge anything to your card, the hold will come off your card within 5-7 days after checkout.
  • DEBIT CARDS – The $50/day will be deducted immediately from your account. Unused amounts will be refunded.
  • CANCELLATIONS – If you need to cancel a room or a room night, you can get a refund if you cancel prior to 30 days before your arrival date. This is a Region 11 policy that supersedes the hotel cancellation policy due to contractual obligations the region has with the hotel. If you need to cancel after that 30-day window, you will be charged for one night. Cancellations within 24 hours of arrival will be subject to a two-night charge. ALL CANCELLATIONS (or changes) MUST BE MADE THROUGH THE REGION 11 HOUSING CHAIR.
**** HOUSING POLICY ****
Any COMPETITOR choosing to stay at a hotel other than the DoubleTree or the Courtyard Marriott will be assessed a $50 fee. Names will be cross-checked with the List of Competitors, and invoices sent for those staying offsite. Unpaid assessments could jeopardize your chorus or quartet’s good standing with the region and jeopardize your eligibility to compete.

For information about Housing, contact Housing Chair Colleen McCormick: region11housing@yahoo.com

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ALL-EVENT TICKETS and SINGLE-EVENT TICKETS

  • All-Event Tickets: $80 ($0 for Region 11 members)
  • Single-event Tickets: $45
  • Sunday Brunch: $36
  • All Region 11 competitors and/or attendees must register online.
  • CHECK YOUR REGISTRATION INFORMATION CAREFULLY BEFORE HITTING THE “COMPLETE REGISTRATION AND PAY” button, as you may only fill out the registration form ONCE. If you make an error and need to change any of your selections after hitting the button, do not attempt to re-register – contact the Regional Registration chair (region11registration@yahoo.com) as soon as possible.
  • All payments are processed through PayPal, whether you use your PayPal balance or a debit/credit card. Your payment is NOT COMPLETE unless you receive a confirmation email FROM PAYPAL that your transaction is completed.
  • If for any reason you do not receive the confirmation email from PayPal (check your Spam/Junk folders first, and be sure you check the correct email), contact the Regional Registration Chair as soon as possible to find out your payment options.DO NOT ATTEMPT TO RE-REGISTER.
  • All payments made ONSITE for the meal event will be assessed the additional $5 fee, even if ordered with your registration. Save time and money – be sure to pay at the time of your registration for all your selections.

For questions about Registration, contact Registration Chair Cynthia Howlett: region11registration@yahoo.com

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Convention Registration

  • Please enter each attendee individually.

  • As you would like it to appear on your event badge. Please DO NOT use all CAPITAL letters.
  • If we need to contact you about your registration.
  • Please SELECT ALL choruses of which you are a member. To select more than one, hold down the ALT key (PCs) or the COMMAND key (Macs).
  • Please list the name of your chapter and region number if you are from outside Region 11.
  • Please list the name of your competing or evaluation quartet (and region number if outside of Region 11).
  • Please select all that apply. To select more than one, hold down the ALT key (PCs) or the COMMAND key (Macs).
  • Music, laughter, singing, friendship, tears, memories, fun – all good reasons why you'll want to attend this year's Sunday Brunch!
    Price: $36.00 Quantity:
  • If you are purchasing more than one Brunch ticket, please list the name of your guest(s) here:

  • Special Circumstances or Requests

  • Use this area to explain special circumstances or requests.
  • $0.00
  • This field is for validation purposes and should be left unchanged.

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